Shared drives are a popular way to store, search and grant file access to team members. Instead of an individual having ownership, a shared network drive puts files in the hands of entire teams. Regardless of whether a colleague leaves a company files remain in one place and accessible to a variety of users.
You can use shared drives in Google Drive to store, search, and access files with a team. Shared drive files belong to the team instead of an individual.
About shared drives.
|Shared drives||My Drive|
|What types of files can you add?||All file types except files from Google Maps||All file types|
Right click on the Computer icon on the desktop. From the drop down list, choose Map Network Drive. Pick a drive letter that you want to use to access the shared folder and then type in the UNC path to the folder. UNC path is just a special format for pointing to a folder on another computer.
Consider using a shared drive in these situations:
- You’re working on a project or event with a group of people who all need access to the same files.
- Most of your files are shared with the same group of people.
- Your files share a consistent theme or topic.
Yes, if you created it. It’s also important to note that regardless of where you store information, whether it’s Shared Drives or My Drive, these folders should not be used as a backup solution. When there’s a “Delete Forever” option anywhere, that data’s now vulnerable.
Google Drive is generally very secure, as Google encrypts your files while they’re being transferred and stored. However, Google can undo the encryption with encryption keys, meaning that your files can theoretically be accessed by hackers or government offices.
Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual.
Shared Drives is only available with paid G Suite Business, Enterprise, or Education editions of G Suite. So the price depends on the option. My Drive is a free offering with default 15GB storage limits.
Anyone can create a Google Shared drive and then add members and set permissions. You can designate a Google Group as the membership for a Shared drive.
The server is the computer where the shared folder is stored, and the share name is the name given to the shared folder when the share was set up.
Sharing? All team members (at the shared drive level) see the same set of files/folders. It is possible to share at the file and folder levels with someone not in your shared drive for more granular permissions. Different people might see different files in a folder, depending on their access to individual files.
Important: Shared Drives is only available with the G Suite Enterprise, Business, or Education editions. If you don’t see Shared Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.
Files in “Shared with me” and “Shared Drive” do not take up space. These files only take up space in the owner’s Google Drive.
The easiest way to find a list of network shared folders is to use File Explorer (Windows 10) or Windows Explorer (Windows 8 and Windows 7). Open Windows File Explorer, go to the Folders pane, and select Network. Select the computer that has the shared folders you want to browse.
Just follow these steps:
- Press Win + E to open a File Explorer window.
- In Windows 10, choose This PC from the left side of the window. …
- In Windows 10, click the Computer tab.
- Click the Map Network Drive button. …
- Choose a drive letter. …
- Click the Browse button. …
- Select a network computer or server and then a shared folder.
Double-click the name of the computer from which the folder you want to open is being shared. Select a folder. Double-click the folder you want to open. Enter a username and password if prompted.
Is Google Drive and my drive the same?
You could simply use the web interface to upload, create and store files. If you choose to use Google Drive this way you’ll only have files in the My Drive section. You can use Google Drive to sync files with the cloud and between different computers.